Why should you equip your office with a safe and what to keep in mind when choosing one?

Safes are an excellent way to safely store high-value objects. Even though in the modern world the vast majority of documentation exists in digital form, and cash is gradually being replaced by its electronic counterpart. Still, most offices can find a use for a safe in their inventory.

Why should you equip your office with a safe?

Security

Virtually every office contains important documents, such as contracts, invoices or insurance policies. Their proper protection is often crucial to the proper operation of the entire organization. An ordinary filing cabinet may not be an adequate solution, as it does not eliminate the risk of valuable papers being taken, nor does it protect them from potential fire. Placing documents in a safe to guarantee their safety and effectively protect them from theft and damage.

Proper storage of cash

It is common practice to keep cash in the office before depositing it into a bank account, especially in organizations that frequently handle physical money. Keeping cash in a safe has two advantages; the first is the obvious security of such an arrangement, and the second is a clearly designated place to store the money.

Easier organization

Despite digitalization and digitization, paper documentation is still widely collected by companies of all types. Taking care of the proper flow and storage of physical documents requires a lot of time and effort, as does organizing quick access to individual documents. Placing the most relevant materials in a safe helps keep the office organized. The risk of losing important documents in a pile of other files will no longer be a real problem.

Access control

Opening each safe requires knowledge of a unique combination, so acquiescence to access to its contents depends on sharing a particular cipher. This is a very simple and effective way to strictly control the records or other objects stored in the safe. Only a small group of authorized people will be able to have physical contact with them.

Maximum protection

Having a safe in the office is the best way to protect valuable objects from burglary. Even if a burglar manages to get inside the organization’s facility, in most cases he will not be able to take the contents of the safe. If a wall or floor safe is installed, its presence may even go unnoticed.

How to choose a safe for the office?

The level of protection

The desired level of security, should certainly be at the top of the criteria in choosing the right safe. It is worth considering what objects will be kept in the safe and what level of protection will be sufficient for them. An option worth considering are models that offer protection against high temperatures and fires.

Target location

The location of the office safe is also an important factor worth thinking about. Locating the safe under the desk, in the wall or in the floor are the most recommended practices, but not always possible. The choice of location for a safe has a big impact on the type of model that will be chosen.

Size

Depending on what objects will be kept in the safe, there may be a different need for the dimensions of this protection. The amount of documentation, cash or other items to be stored is also important. Buying a safe that is too large may prove cumbersome, and a safe that is left in plain sight may not be small enough to be easily carried away with its contents. The choice of the size of a safe is largely related to where it is located.